Submitted by: Elizabeth Knight, Consulting Archivist

Work on the finding aids is progressing well. Mary Sepulveda, Jeff Winter, Rick Block and I have collected most or all required element (and some optimal element) data for 24 of 36 collections. We have started the process of generating EAD-encoded finding aids using the NWDA web template. This is an interim workflow which will be used until Archivists’ Toolkit is available later this year. Mary, Jeff and Rick are getting the hang of the process and are crafting good collection summaries, biographical/historical notes, and scope and content notes. Our copies of NWDA Best Practices and DACS are always close at hand.

On other fronts, I have reviewed the existing access and use policies, procedures and forms and have found them to be in pretty good shape overall. I have expanded the policies and procedures document and suggested just a few tweaks to existing forms. I have also drafted collecting policy guidelines to help guide this effort going forward.

Seattle University will have an initial draft of a program development plan to ponder and more work will be done on this in the fall. This timeframe works better here in terms of the fiscal year, budget requests, and library staff time. I am happy to accommodate. It is important to get the plan right and develop something useful, do-able and appropriate for this university. A priority here is to address archives staffing and articulate what can be done with existing staff, students and possibly a professional volunteer — and what simply cannot be done without a University Archivist.

I’ll be back at University of Puget Sound next week for my final week of follow-up.

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